Step-by-Step Guide to Getting an Apostille

Using U.S. documents abroad can be confusing without proper authentication. An apostille verifies the authenticity of your document and helps ensure it is legally recognized in countries participating in the Hague Apostille Convention. This guide explains the process step by step so you can avoid delays and unnecessary stress.

Step 1: Verify Your Document

Ensure your document is eligible for an apostille. Generally, documents must be issued by a public authority or notarized by a licensed notary public. Examples include:

Birth, marriage, and death certificates
Divorce decrees
Powers of attorney and contracts
Business filings and corporate documents
Diplomas and professional certifications

Certified copies from the issuing authority are usually required. Photocopies or hospital-issued copies are often not accepted.

Pro Tip: Checking your documents early helps prevent delays and rejections later.

Step 2: Notarization (If Required)

Certain documents, like powers of attorney or affidavits, may require notarization before receiving an apostille. Improper notarization is one of the most common causes of rejection.

Ensure the notary seal and signature are complete and legible
Confirm the date and location follow state requirements
Check that the notary is licensed and authorized in your state

Professional apostille services can guide you through notarization and help you avoid common errors.

Step 3: Submitting Your Documents

In most states, apostilles are issued by the Secretary of State. Submission may be done by mail, in person, or through a professional service. Each state has specific processing times, fees, and requirements.

Original documents or certified copies may be required
Fees vary depending on document type and processing speed
Expedited options may be available for an additional fee

Pro Tip: A professional service can help ensure your submission goes to the correct office with the correct forms and fees.

Step 4: Receiving Your Apostilled Document

Once processed, your apostilled document is ready for use in countries that recognize apostilles. Common uses include:

International school enrollment
Immigration or visa applications
Dual citizenship processes
Business contracts abroad
Legal matters overseas

How a Professional Apostille Service Helps

A professional service simplifies the process by handling:

Document eligibility review
Notarization guidance (when required)
Correct submission to the appropriate agency
Tracking and updates throughout the process
Rush or expedited options for urgent deadlines

Need Help? We can guide you through every step of the apostille process. Start your request here:

Start Your Apostille Request